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ACCOUNTING … -> ACCOUNTING RECORDS …

Select the ACCOUNTING RECORDS command or the graphic icon  Accounting software @/Arpro

Arpro accounting software

Record No.: progressive registration number (this field cannot be changed).
Reg. Date: date of registration, determines the order of the accounting report registrations.
Purchase Invoice: supplier invoice number (if requested).
Doc. Date: only active if the registration is related to sales or purchase documents.
Protocol No.: this field is only active if the accounting causal allows (purchase invoices, supplier credit notes, etc.).
Document No.: this field cannot be modified, indicates the number of the document that auto-generates the accounting record (only for registrations that allow this automation).
Causal: allows the selection of the “accounting causal”. This is mandatory and it defines the characteristic of the accounting record. Once entered, the registration reports all the accounts and tax registers in the specific causal selected. These accounts can be replaced, deleted, and more can be added.
Consult the “Accounts” section for more information.

You can enter the accounting causal by just typing the first 3 characters + Tab in the causal field.
Tax Register: field cannot be modified, it is set by the chosen accounting causal and displays the name of the “Tax Register”.
Customer/Supplier (Subject): allows you to choose the customer or supplier reference, then press OK.
Payment Type: enter the payment type of the customer or supplier, it is editable.
If the accounting causal allows this, the registration automatically updates all payment deadlines.
Save changes: if NOT activated, when you close the registration, it does not recalculate the values in the linked documents, such as withholding account movements.
Normally accountants prefer to insert purchase invoices or credit notes or other documents directly from the Accounting Records. In this case and just for the default causals of @/Arpro (No. 1, 2, 7, 8, 33, 34), the program creates an empty movement in the Documents area, to keep the archives synchronized.
If you do not want to generate these corresponding movements in the documents area, do NOT choose a default accounting causal.
In the accounting record you can replace a record account in two ways:
1- select the row to be replaced then press the button Simple program Arpro
2- type the first 3 characters in the description or code, then press the tab key on the keyboard. A window displays the list of accounts that you can choose.
To insert a new account, go to the last empty line and proceed as described above.
To delete an existing account, press the button  on the highlighted record.

The description of the accounting causal can be modified, to specifically describe the accounting entry just entered.
If the accounting causal is configured to handle the Tax registers, a window will open where you can insert the taxable income divided by type of Tax rate.
This window opens in two different ways: by selecting the “T.A.X.” button in the toolbar or if the values of the accounts are at zero, just click the mouse on one of the inserted account records.
Once confirmed, the program automatically compiles the values as debit or credit, keeping the accounting records balanced.
In the event that the chosen accounting causal does not move the Tax registers, it is necessary to manually enter the values directly in the debit and credit fields.
You cannot change the accounts or the amounts if the header data are not filled in first (e.g. the supplier, the document number …).

Training area : from the “Card” tab

Accounting Card

Tax 74/Ter: indicates whether the document is subject to TAX 74/Ter (for travel agencies).
Tax suspension: to manage the suspension or deferred collection of TAX, it is active only if the accounting causal allows.
Payment Date: you can enter the payment date, for calculating the TAX in the settlement (only for TAX with deferred collection).
Rectification Movement: useful for making budget simulations. If activated, the registration is not shown in the financial statements and in the accounting cards, unless you want to force the printing in the accounting reports.
CEE: indicates whether the customer or supplier is part of the European community.
Withholding Account: indicates whether the supplier is subject to withholding tax.
LOCKED: if activated it does not allow modifications.
Forced sorting (print Accounting Journal): for registrations with the same date of competence, through the insertion of a numerical value, it allows to alter the order of the registrations of the day in the printing of the accounting journal.
Creation and last modification (Operator/Date): shows the date and the user who generated or modified the registration.

Easy accounting software : from the “Card” tab

Accounting Print

 

Print Preview: it prints a list of the displayed accounting records. Before printing, a search filter can be applied.
Accounting Records: it prints the accounting record data.
Accounting Records (Tax Sections): it prints the accounting data with the TAX details.
… Advanced Details: in prints a bank exposure detail (managed with @/Arpro TA Treasury module).
Accounting: see “Accounting Payments” for a detailed explanation.
T A X: allows the insertion of taxable values with different TAX rates, plus any customized accounting account (counterparts account).
Toolbar, from the “List” tab:
: deletes any registrations where the “Rectification Movement” flag is activated.
Import Export: see further detailed explanation in this manual.
Training area: it opens the following window to manage the “Accounting Cards” reports:

Accounting Card 2

Accounting Cards is a useful tool for printing and checking the accounting records of customers, suppliers and accounts handled in the chosen time period.

Customer/Supplier
All: generates the list of all customers/suppliers. The print order will be by account number;
Only one: only one name can be chosen from the list. Enter the first three characters of the name and press the tab key on the keyboard, or press the button.
by name: the search for a customer/supplier always takes place by company name, if during the year this has changed (always keeps the same code), you can choose to print the balances divided by company name;

  • If deactivated: shows the oldest name in a single balance;
  • If activated: the two names are treated as if they were different and printed separately.

Account
All: generates the list of all the accounts handled;
Only one: only one name can be chosen from the list. Enter the first three characters of the name and press the tab key on the keyboard, or press the button.
From … to …: you can view the list of accounts moved from …
By name: if activated, the search is by account name. The print order will always be by account number.
Accounts Print: print the customized accounts (counterpart accounts) of the selected account.
Accounting Account: print a detail of all accounts, divided by movement, for the selected account.
From … to …: is the period to be printed;
From No. … to …: this option excludes the date option. You can enter the number of the first and last registration to be printed;
: if activated, the registrations that use an accounting causal with the “Rectification” flag are also printed.
Print: choose to print to the connected device, or choose preview the movements on the screen.